East Stroudsburg, PA
Job Title: Director of Facilities
Location: East Stroudsburg University – Sycamore Suites and University Ridge Apartments
Reports to: Regional Vice President
Salary: $75,000.00-$82,000.00 per year and a comprehensive benefits package
FLSA Status: Exempt
Summary
The primary responsibility of the Director of Facilities is to manage all facility and business administrative functions for Sycamore Suites and University Ridge Apartments. Areas of responsibility include, but are not limited to, maintenance operations, fiscal oversight; client relations; enforcement of policies, project management, customer service, and supervision of employees. The Director of Facilities responsibilities require a combination of managerial and interpersonal skills aimed at supporting the staff and residents while running a fiscally efficient operation.
Essential Duties and Responsibilities
- Duties include day-to-day oversight of site operations.
- Directly supervise one Assistant Director Operations. Oversee supervision of subordinate employees in the areas of Maintenance and Operations, responsible for the overall direction, coordination, and evaluation of these units.
- Oversees human resource functions such as benefits, worker’s compensation claims, payroll processing, hiring, training, and evaluating direct and indirect reporting staff.
- Represent the site and provide communication about the residential community to campus partners, owners, and COCM corporate staff.
- On-site coordination, communication, and liaison with the university.
- Distributes weekly status reports about the residential community including a weekly operations report and leasing status report.
Facilities and Maintenance:
- Ensure execution of daily facilities maintenance, preventative maintenance plan, grounds, and housekeeping.
- Identify vendors and negotiate contracts for services provided.
- Manage annual turn of units between contracts including communication with vendors, housing and contract maintenance staff, and walking units for final preparation prior to student move-in.
- Works directly with maintenance staff to ensure the completion of work orders in a timely manner.
Operations:
- Provide fiscal oversight by managing the operating and capital budgets which include developing annual budget proposals and presenting budgets to the institution for approval.
- Ensures all expenditures fall within budget expectations.
- Plans for unexpected expenses.
- Tracks and approves expenditures via accounts payable functions.
- Submits monthly budget variance explanations.
- Communicates with COCM accountant staff.
Other Duties:
- The position requires a regular workday with additional responsibilities in the evenings and weekends as needed.
- Participates in after-hours on-call emergency response rotation.
- Other duties as assigned.
Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. The work environment is mid-to-high paced. The noise level is usually moderate.
Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee is regularly required to sit; use hands to finger, handle, or feel and talk or hear. The employee is frequently required to walk, climb stairs, and reach with hands and arms. The employee is occasionally required to stand and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and distance vision. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Education/Experience/Skills Required:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Minimum qualifications:
- Bachelor’s degree in Business or related field.
- 3-5 years of experience in Student Housing/Residence Life at a College/University or property management.
- Experience working with undergraduate student populations.
- Must possess strong interpersonal, and communication (oral and written) skills, and computer competency.
- Experience in facilities management or asset management including management of operating and capital budgets.
Preferred qualifications:
- Master’s degree in Student Personnel, Higher Education or Business or related field.
- 5+ years of experience in Housing/Residence Life at a College or University.
- Experience working with undergraduate student populations.
- Must possess strong interpersonal, and communication (oral and written) skills, and computer competency.
- Experience in facilities management or asset management including management of operating and capital budgets.
Other Information
Salary commensurate with experience. Competitive benefits package, including health benefits, dental benefits, vision coverage, and 401K.
If you are unable to apply because of incompatible assistive technology or a disability, please contact COCM Recruitment from our website. We will make every effort to respond to your request for assistance as soon as possible.
To provide equal employment opportunities to all individuals, employment decisions at Capstone On-Campus Management (COCM) will be based on qualifications and abilities. COCM does not discriminate in employment opportunities or practices based on race, color, religion, sex, national origin, age, disability, sexual orientation, marital status, veteran status or any other characteristic protected by law.